ILLUSTRATIVE ONLY — NOT A QUOTATION OR SUBMISSION
Janitorial Services
Blackduck Ranger District
Source-grounded technical response, management plan, compliance crosswalk, and independently disclosed illustrative price model
Prepared as an editorial demonstration of a possible Discovery → Bid Intelligence → Proposal Builder workflow. This is not an assertion that GovBidAgent autonomously generated or submitted this particular document. The named government requirement remains subject to official modifications.
Reader's Guide — Scope and Verification
The response is organized around the actual Blackduck scope, not a generic fictional office building. It deliberately stops short of claiming that a bidder has completed site verification, signed the required forms, supplied past-performance contacts or secured award eligibility.
| Evidence label | Meaning | Example |
|---|---|---|
| SOURCE | Confirmed in public attachment reviewed October 30, 2026 | SOW §2; Schedule of Items p.1 |
| ILLUSTRATIVE | Reasoned working assumption or example contractor response | 5.0 labor-hours per visit; planned quality checks |
| VERIFY | Must be resolved by actual contractor before any submission | Facility walkthrough, forms, workforce, wage/fringe obligations |
1. Executive Response
Illustrative offeror: Northwoods Facility Operations LLC (fictional). The proposed service model would staff two scheduled weekly cleaning visits for the Blackduck District office, maintain monthly garage/shop restroom service, and organize semiannual bunkhouse cleaning and periodic specialty tasks around the specified government workday. The Forest Service's furnished routine supplies and equipment would be inventoried and used under agency direction, while the contractor would provide travel and carpet shampoo equipment/materials consistent with the SOW.
The project manager would maintain an auditable service calendar and a location-level checklist. A lead cleaner would verify access, staff coverage, priority requests, and task completion during each service visit; inspection results, exceptions, and corrective actions would be recorded for the Contracting Officer's Representative. This model is contingent on validation of the actual floor areas, cleaning loads, security restrictions and staffing availability.
2. Source-to-Response Compliance Crosswalk
| Requirement / source | Proposed response or evidence | Owner | Status |
|---|---|---|---|
| Office cleaning Monday and Thursday — SOW §2 | 104 visits modeled annually; supervisor-validated visit log | Site lead | Illustrative |
| Garage/shop restroom monthly — SOW §2 | 12 planned visits; checklist separately recorded | Site lead | Illustrative |
| Bunkhouse twice yearly — SOW §2; cleaning detail | April and November deep-clean work orders | Project manager | Illustrative |
| Carpet shampoo June and November — SOW p.3 | Equipment/staff schedule and post-service inspection | Specialty lead | Illustrative |
| Office windows April and September — SOW p.3 | Two planned sessions; access/safety controls | Specialty lead | Illustrative |
| Work only during 0800–1600, Monday–Friday — SOW §3 | Time-bound site access; no after-hours assumption | Project manager | Illustrative |
| Forest Service furnishes routine supplies/equipment — SOW §1 | Separate property inventory; contractor brings transport and shampoo gear | Site lead | Illustrative |
| Monthly + twice-yearly pricing, base plus 4 options — Schedule pp.1–2 | Five-year line-item model aligned to CLIN units below | Pricing reviewer | Illustrative |
| SF 1449, Schedule, corrected Experience Questionnaire — posted RFQ package | Real offeror must complete, sign and validate attachments | Authorized signer | VERIFY |
Crosswalk references the USDA Statement of Work and Schedule of Items supplied with RFQ 12444627Q0008. It is not a complete clause-by-clause compliance determination.
3. Site-Specific Technical Approach
| Area | Source scope | Method & evidence | Frequency |
|---|---|---|---|
| First floor: 3 restrooms, lobby, mailroom, conference room, two office wings, entries | SOW §2; restrooms/public spaces | Disinfect touchpoints; clean fixtures and mirrors; replenish supplied consumables; vacuum and mop; log exceptions | Monday & Thursday |
| Basement: restroom/shower, kitchen/conference, workout room, storage and stairs | SOW §2 | Shower descale; kitchen/sink sanitation; equipment wipe-down; floor care and inspection | Monday & Thursday |
| Waste collection | SOW pp.2–3 | Empty desk/restroom bins and transport waste to warehouse dumpster; verify no unsecured waste remains | Each office visit |
| Garage/shop restroom | SOW §2 | Separate monthly restroom checklist; secure access and supply replenishment | Monthly |
| Bunkhouse: 6 bedrooms, 2 baths, living room and kitchen | SOW §2 and p.3 | Clean cabinets, rooms, windowsills, floors, kitchen and bathrooms; sign off on room inventory | April & November |
| Periodic care | SOW p.3 | Shampoo carpets June/November; wash windows April/September; monthly chair/baseboard and annual bin care | Per SOW calendar |
Start of each visit
- Verify assignment, personnel and access.
- Check supplies furnished by the agency.
- Inspect priority conditions and wet-floor hazards.
- Assign zones with an accountable lead.
End of each visit
- Inspect sanitary fixtures and high-touch areas.
- Confirm all cleaning tools and waste are secured.
- Record exceptions, supplies and repairs.
- Send a concise exception/status summary to the COR.
4. Staffing, Workload & Transition Plan
The facility employs approximately 20–35 personnel depending on season (SOW §2), but the SOW does not provide a verified total cleaned square footage. The following is a labor-planning example, not a productivity promise. A pre-performance walkthrough and floor plan review must validate it.
| Activity | Illustrative hours | Annual occurrences | Annual labor-hours |
|---|---|---|---|
| Two-person office cleaning team / 2.5h each | 5.0 per service visit | 104 | 520 |
| Monthly garage/restroom & special office deep tasks | 3.0 | 12 | 36 |
| Carpet shampoo | 10.0 | 2 | 20 |
| Window washing | 10.0 | 2 | 20 |
| Bunkhouse cleaning | 8.0 | 2 | 16 |
| Annual wastebasket wash | 5.0 | 1 | 5 |
| Project manager / QC review | 4.0 per month | 12 | 48 |
| Total illustrative annual labor | 665 hours | ||
Mobilization: first 10 business days
Confirm access points, government-furnished equipment, chemical inventories, material staging, cleaning sequence, floor plan quantities and reporting cadence. Obtain actual staffing coverage and verify insurance, site security and required background screening before service.
Absence and seasonal coverage
Identify a trained relief worker before start. Use substitute coverage during peak occupancy and heavy snow tracking, and arrange a government-approved schedule change rather than entering outside permitted hours.
5. Quality Control, Safety & Communication
| Control | Internal proposed measure | Verification |
|---|---|---|
| Service completion | 100% of scheduled visits logged; exceptions explicitly noted | Dated visit checklist and lead acknowledgment |
| High-touch sanitation | Lead verifies restroom fixtures, switches, handles and kitchen surfaces each visit | Task-specific signoff; photos only if site allows |
| Deficiency response | Acknowledge a COR-notified issue during the next staffed business window; urgent items escalated immediately | Issue log with owner, deadline and closure note |
| Periodic task completion | 100% of planned monthly, semiannual and annual tasks tracked | Master calendar and separate specialty work orders |
| Supplies & asset custody | Inventory shared equipment; identify shortages without unauthorized substitution | Supply variance log and agency handoff |
Safety controls: Follow product labels and applicable hazard communication/SDS requirements, prevent slip hazards, separate dirty and clean tools, secure cleaning chemicals, use appropriate PPE, comply with access restrictions and document any injury or unusual condition promptly. Window and carpet work requires a site-specific safety assessment.
The measures above are illustrative contractor targets; they are not stated government acceptance metrics. The actual solicitation and COR instructions take precedence.
6. Illustrative Five-Year Schedule of Items
The official Schedule of Items requires a monthly unit price (12 months) for Blackduck janitorial service and a per-clean unit price (two occurrences) for the bunkhouse in each of the base year and four option years. These numbers are hypothetical bid-model outputs only.
| Period | Janitorial CLIN 12 months × unit | Bunkhouse CLIN 2 cleans × unit | Illustrative annual total |
|---|---|---|---|
| 2027 Base (0001/0002) | 12 × $2,500 = $30,000 | 2 × $650 = $1,300 | $31,300 |
| 2028 Option 1 (1001/1002) | 12 × $2,575 = $30,900 | 2 × $670 = $1,340 | $32,240 |
| 2029 Option 2 (2001/2002) | 12 × $2,652 = $31,824 | 2 × $690 = $1,380 | $33,204 |
| 2030 Option 3 (3001/3002) | 12 × $2,732 = $32,784 | 2 × $711 = $1,422 | $34,206 |
| 2031 Option 4 (4001/4002) | 12 × $2,814 = $33,768 | 2 × $732 = $1,464 | $35,232 |
| Illustrative five-year total, if all options exercised | $166,182 | ||
Official SF 1449 contract line items are not identical to the more granular Schedule of Items. An actual offeror must complete all required agency form fields and reconcile any changes before signature.
Base-year cost build — explanatory worksheet, not supplier quote
| Cost element | Illustrative assumption | Annual amount |
|---|---|---|
| Cleaner labor wages | 617 hours × $22.50 | $13,882.50 |
| Supervisor / QC wages | 48 hours × $30.00 | $1,440.00 |
| Fringe / benefits planning allowance | 665 hours × $6.00; not verified against legal requirement | $3,990.00 |
| Employer payroll burden | 15% × $15,322.50 wages | $2,298.38 |
| Transportation, specialty equipment / shampoo | Planning allowance | $2,500.00 |
| Insurance and administration | Planning allowance | $1,800.00 |
| Illustrative modeled cost | $25,910.88 | |
| Price less modeled cost | $5,389.12 | |
7. Risk & Escalation Register
| Risk | Illustrative mitigation | Owner |
|---|---|---|
| Incomplete floor plan measurements | Walkthrough and asset register prior to final pricing; revise visit hours as needed | Pricing reviewer |
| Snow-season soil loading | Priority entryway matting and approved wet-floor protocol; report extra conditions | Site lead |
| Government-furnished supply shortages | Document inventory and request replenishment; no unauthorized chemical substitutions | Site lead / COR |
| Custodial absence | Relief employee trained to current access/SOW checklist | Project manager |
| Specialty task access or weather limitations | Pre-schedule window/carpet jobs, obtain approved alternate date when necessary | Project manager |
8. Final Submission Package — Pending Contractor Verification
This package deliberately does not contain invented references, false signatures or an asserted completed site visit. It demonstrates the distinction between drafted content and eligible for submission content.
- Confirm current SAM.gov notice and all amendments, including the corrected Experience Questionnaire dated October 30, 2026.
- Confirm actual vendor legal identity, active SAM registration and total-small-business eligibility.
- Validate staffing productivity, site familiarity, access rules and floor-area assumptions.
- Complete and sign SF 1449 using real authorized signer and business data.
- Transfer contractor-approved prices onto every required Schedule of Items row.
- Provide genuine experience questionnaire answers and references; no fabricated customer claims.
- Review the official wage determination/fringe/benefits and final labor estimate.
- Verify latest instructions, due date and PDF email submission destination using official solicitation.
- Submit through the agency's stated method and preserve proof of timely receipt.
Source Document Register
| Document | Version / relevant details |
|---|---|
| USDA Forest Service RFQ 12444627Q0008, SF 1449 | Publicly posted October 29, 2026; due November 16, 2026 at 17:00 CT |
| C04 2 Statement of Work – 12444627Q0008 | §1 equipment, §2 office/outbuilding scope; p.3 specialty schedule and permitted work hours |
| C04 1 Schedule of Items – 12444627Q0008 | Pages 1–2: monthly service and twice-annual bunkhouse, base and options 2027–2031 |
| C04 3 Wage Determination – 12444627Q0008 | WD 2015-4955 Rev.33, Aug. 12, 2026; janitor classification and fringe obligations |
| Corrected C04 4 Experience Questionnaire | Updated attachment posted October 30, 2026; must be completed by actual offeror |
| C04 5/6/7 maps, floorplans and cleaning areas | Supplied as separate public attachments; field measurements require human validation |
Official latest listing: sam.gov/opp/a5ce73817796471f9350afc9667bffd4/view. Source record indexed by GovBidAgent Discovery, checked October 30, 2026. Updated agency materials supersede this snapshot.