Information we collect
GovBidAgent may collect account information, login details, company profile information, bid opportunity details, uploaded documents, extracted document text, AI analysis results, partner directory records, notes, reminders, usage activity, and billing-related identifiers.
Google Sign-In
If you choose Continue with Google, GovBidAgent receives your Google account's unique identifier, email address, email-verification status, and, when provided, hosted-domain information. We use this information only to authenticate you, protect account access, and create or connect your GovBidAgent account.
GovBidAgent does not request access to Gmail, Google Drive, Google Calendar, Google Contacts, or other Google services. We do not sell Google Sign-In information, and we do not store Google access tokens, refresh tokens, or ID tokens. We retain only the provider identifier and account-linking information needed to maintain your login while your account is active or as otherwise described under Data retention.
GovBidAgent's use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including its Limited Use requirements.
How we use information
We use information to operate the app, organize bid records, provide document storage, generate AI-assisted analysis, manage partner workflows, support password reset emails, process subscription status, improve reliability, and respond to support requests.
Uploaded documents
Uploaded bid packages and related files are used to provide GovBidAgent features such as document organization, extraction, summaries, checklists, risk review, bid/no-bid guidance, and opportunity-specific assistant responses.
AI-assisted processing
GovBidAgent may process uploaded or entered content through configured AI services to generate summaries, risk flags, checklists, and draft guidance. AI output should be reviewed before use in any bid, proposal, quote, or official communication.
Payments
Subscription checkout and payment handling are processed through Stripe. GovBidAgent does not store full payment card numbers in the application.
Email and communications
GovBidAgent may send transactional emails such as password reset messages and support-related communications. Email delivery may be handled by configured providers for sending and routing.
Data sharing
We do not sell user data. Information may be shared with service providers that help operate the application, such as hosting, storage, AI processing, email delivery, security, logging, billing, and support systems, only as needed to provide the service.
Security
We use reasonable technical and organizational safeguards designed to protect user accounts and workspace data. No internet-based service can guarantee absolute security, so users should maintain strong passwords, restrict access, and avoid uploading unnecessary sensitive information.
Workspace roles and external access
If a workspace owner or administrator invites team members or external partners, those users may access workspace content according to the role and bid assignment granted to them. External partner access is intended to be limited to assigned bid records and related documents.
Service providers
GovBidAgent may use cloud infrastructure, AI processing, payment, email delivery, storage, and security service providers to operate the service. Examples may include Cloudflare, OpenAI or other configured AI providers, Stripe for billing, and Resend for transactional email delivery.
Data retention
Workspace records may be retained while an account is active or as needed to provide the service, comply with obligations, resolve disputes, prevent abuse, and maintain business records.
Your choices
You may update account information inside the app where available, delete unnecessary records, and contact support for privacy-related questions.
Contact
Privacy questions can be sent to support@govbidagent.com.