GovBidAgent
2-Min DemoSee 2-Min Demo
Federal bid workspace for small contractors

From federal solicitation to submission-ready bid—without the tool chaos.

GovBidAgent keeps the opportunity, solicitation files, requirements, pricing, partners, proposal, and final package connected in one source-grounded workspace.

See GovBidAgent in 2 Minutes View Sample Proposal
Plans from $99/month · No sales call required · Final pricing and submission stay with you.
Public SAM.gov opportunity data Source-linked bid analysis Submission package builder
01 Discover02 Analyze03 Price04 Draft05 Package
Real production workflow
govbidagent.com / pursuit workspace
One pursuit recordOpportunity, files, analysis, pricing and proposal
Human-controlled finish linePricing, signatures & submission stay with your team
Without a pursuit systemSAM.gov + downloads + spreadsheets + separate AI chats + proposal docsContext gets rebuilt as the bid moves from research to response.
With GovBidAgentOne connected pursuit from opportunity to packageRequirements, pricing, partners, proposal work, and readiness stay tied to the same bid.
SAM.govPublic SAM.gov opportunity dataGSA CALC+Published ceiling ratesSAM.gov ExclusionsEntity exclusion checksBureau of Labor StatisticsWage reference data
See the real product

A working pursuit workspace—not a promise on a landing page.

GovBidAgent's production workflow connects federal opportunity discovery, source documents, bid analysis, pricing work, proposal preparation, Operations Board tracking, and the final submission package.

Production testedCore pursuit workflow is exercised end to end before release.Source groundedAnalysis depends on the solicitation and attached source material.Human controlledYour team keeps final authority over pricing, commitments, and submission.
Walk Through It in 2 Minutes
Real GovBidAgent Proposal Builder workspace showing pursuit readiness and source-grounded proposal preparation Real production workspace · open the full workflow
One workspace for the complete pursuit

Keep the bid connected instead of rebuilding context in every tool.

Federal contractors often move among opportunity pages, downloaded solicitation files, inboxes, spreadsheets, separate AI chats, and proposal documents. GovBidAgent keeps the pursuit record, source material, analysis, actions, pricing work, partners, and proposal preparation connected.

Public opportunity pages→ Opportunity recordSave the federal opportunity and keep the official source connected.
Folders + downloaded files→ Document VaultKeep solicitation files and amendments with the right pursuit.
Separate AI chats→ Source-grounded analysisAsk questions and draft against the actual bid context.
Spreadsheets + inbox follow-up→ Operations BoardTrack next actions, pricing, partners, and readiness in one workflow.
Purpose-built for federal pursuits

Why not just use ChatGPT, Gemini, or Claude?

They are powerful general AI assistants. GovBidAgent does not win by pretending the model is magically smarter. It wins by making the federal-pursuit workflow persistent, source-linked, amendment-aware, and operational by default.

General AI

Powerful intelligence. You build the operating system around it.

  • Excellent research, reasoning, file analysis, and writing
  • You provide or rebuild the bid context and workflow
  • Great for flexible one-off work across many domains
GovBidAgent

The intelligence lives inside the pursuit workflow.

  • Opportunity, source package, deadlines, risks, pricing, partners, and proposal stay connected
  • Source freshness and amendments can trigger re-review before downstream work is trusted
  • Operations Board, Proposal Builder, Document Vault, and Submission Package move the bid toward a finish line
Use general AI for intelligence. Use GovBidAgent when the intelligence has to survive the entire federal pursuit.
See the 2-Minute TourView Sample Proposal
One clear system

Spend less time managing the bid. Spend more time winning it.

GovBidAgent keeps the decision, source documents, requirements, proposal work, and next action connected to one opportunity record.

01

Decide what to pursue

Compare fit, deadlines, and requirements before committing resources.

02

Prepare the response

Keep documents, pricing, partners, actions, and proposal work connected.

03

Stay ready to submit

See forms, attachments, approvals, and package readiness at a glance.

Canonical pursuit lifecycle

Seven stages. Three operating phases. One connected pursuit.

Source evidence, ownership, and readiness move with the opportunity from first review through final package handoff.

01
Operating phase

Pursue

01
Discover

Find qualified public opportunities.

02
Evaluate

Confirm fit, risk, deadlines, and requirements.

02
Operating phase

Prepare

03
Organize

Centralize files, actions, and compliance.

04
Price

Develop defensible pricing with evidence.

05
Partner

Coordinate teammates, vendors, and quotes.

06
Propose

Build source-grounded response sections.

03
Operating phase

Submit

07
Submit

Complete final review and package handoff.

Built for real bid packages

Upload what the agency actually gives you.

Bring the solicitation, amendments, pricing sheets, forms, images, folders, or ZIP package into one opportunity workspace.

PDFDOCXXLSXCSVJPGPNGFoldersZIP
✓ Requirements linked to source documents
✓ Addenda kept with the right opportunity
✓ Proposal work and decisions stay connected
✓ Each company workspace remains separate
Private commercial bid workspace

Clear boundaries. No inflated security claims.

GovBidAgent is designed for public and unrestricted procurement materials. Company-scoped access keeps each workspace separate, while the solicitation and issuing agency remain the official record.

Review security details →
Source-linkedAnalysis and proposal work stay connected to the bid record.
Company-scopedWorkspace data and access are separated by company.
Human-reviewedYour team confirms final pricing, compliance, and submission.
Public materialsDo not upload CUI, classified, or export-controlled data.
Plans for your pursuit volume

See the workflow first. Then choose the pace that fits your pipeline.

GovBidAgent is a paid workspace. Review the 2-minute workflow, compare the plans below, create your account, then confirm payment terms before secure Stripe checkout.

See the 2-Minute Demo

Starter

For solo contractors

$99/month

  • 100 saved bid packages
  • 10 AI-reviewed bids each month
  • Opportunity discovery and document intake
  • Bid analysis and proposal workspace
Recommended

Pro

For active contractors

$249/month

  • 500 saved bid packages
  • 40 AI-reviewed bids each month
  • Everything in Starter
  • Operations Board, pricing research, partners, and proposal versioning

Team

For capture teams and consultants

$599/month

  • 2,000 saved bid packages
  • 125 AI-reviewed bids each month
  • Everything in Pro
  • Team roles and higher proposal capacity

No workspace access without an active plan. You stay in control through plan confirmation and Stripe checkout.

Straight answers

What to know before you start.

What happens after I choose a plan?

Your selection carries into account creation. After your workspace is created, GovBidAgent opens plan confirmation, asks you to accept the payment terms, and then sends you to secure Stripe checkout.

Does GovBidAgent find government opportunities?

Yes. It organizes federal Contract Opportunities from public SAM.gov data. SAM.gov and the issuing agency remain the official sources for notices, amendments, attachments, deadlines, and submission instructions.

What files can I use?

GovBidAgent supports common public and unrestricted solicitation files, including PDFs, Word and Excel files, images, folders, and ZIP packages.

Does GovBidAgent submit the bid for me?

No. GovBidAgent helps prepare and organize the response. Your company performs the final review, signatures, pricing confirmation, portal submission, and receipt verification.

See it before you subscribe

Turn the next federal solicitation into one connected pursuit.

Walk through the workflow in about two minutes, then choose the plan that matches your bid volume.

See the 2-Minute Demo
WorkspaceDashboard
Your Bid Command Center

Welcome back

GovBidAgent is organizing your pursuits and identifying the best next move.

Recommended sequence

What to work on next

0 actions
Matched to your business

New opportunity matches

Pursuit progress

Pipeline pulse

Active work

Pursuit readiness

0 pursuits

Upcoming Bid Due Dates

0 deadlines

Requirements to Review

Prioritized

Discover Opportunities

Search federal Contract Opportunities from public SAM.gov data, refreshed automatically when new source files are published.

Loading…
Loading opportunities…
Live SAM.gov opportunity

Opportunity

Bid Deadline Calendar

Loading bid deadline calendar...

Operations Board

Risk legendLowMediumHighUnknown · analyze first

Upload Bid Package

↑

Upload bid files ?

Drop files here or choose files.

Drop files here
PDFWordExcelZIPFolder25MB each
Auto-fill after upload

Bid Intake Summary

Review intake details.

AI read

Bid Analysis & Decision Report

Review required
AI bid analysis is a decision-support tool. Verify solicitation requirements, addenda, pricing assumptions, licenses, insurance, bonds, deadlines, and final submission instructions before acting.
↗

No analysis selected

Select a bid to analyze.

Working onGeneral chatGeneral questions are available anytime. Choose a bid only for opportunity-specific answers.
Ask a general question or choose a bid context for opportunity-specific answers.

Proposal Builder

Select an analyzed bid.
Drafting Engine

Build a solicitation-specific response

The backend injects your contractor profile, Bid Filters, source documents, saved analysis, Section L/M crosswalk, selected design template, proposal library, and past performance notes into the writing prompt.

Drafting is available for AI-reviewed bids. GovBidAgent should not invent certifications, clearances, bonding, staffing, licenses, insurance, past performance, or financial capacity. Missing facts should stay as bracketed placeholders.
Live output / editable draft area

Partner Directory

Document Vault

Bid Search Preferences

Federal Bid Fit Preferences

Federal launch mode
Federal Bid Fit Preferences

GovBidAgent opportunity discovery is currently federal through SAM.gov. These preferences guide federal pursuits. Manually uploaded public procurement packages can still be analyzed, but they are not part of automated opportunity discovery.

Snapshot safety: profile changes guide new bids. Already-analyzed bids keep the saved fit snapshot from the time of analysis unless you re-check that bid with current preferences or customize that bid only.

Used when a manually uploaded package does not clearly match the Federal profile.

1. Contractor Pursuit Rules & Geography

Smart defaults: Non-blocking warning flags below start turned on so GovBidAgent surfaces useful risk warnings immediately, with no setup required. No-bid triggers and the subcontracting-must-be-allowed rule start off, since those actively steer the bid/no-bid recommendation -- turn those on only if you want GovBidAgent to actively push bids matching them toward no-bid. Uncheck anything you don't want; your choice is saved from then on. The same applies to the four flag thresholds below (deadline, locations, contract term, response time) -- reasonable starting numbers (7 days / 5 locations / 3 years / 24 hours) are applied automatically until you enter your own. Minimum contract value and max insurance limit are different: since going over either can produce a Red no-bid trigger, nothing is checked there until you enter a number yourself and save -- the numbers shown are examples only.

Not applied until you enter a value -- can produce a Red flag, so it stays off by default.

Not applied until you enter a value -- can produce a Red flag, so it stays off by default.

Hold Ctrl/Cmd to select more than one.

Federal opportunities are matched against these place-of-performance locations.

Defaults to 7 days until you set your own.

Defaults to 5 locations until you set your own.

Defaults to 3 years until you set your own.

Defaults to 24 hours until you set your own.

2. Bonding / Financial Fit

Controls surety, cash flow, retainage, payment timing, and pricing exposure.

3. Eligibility / Certifications

Maps federal eligibility requirements, registrations, set-asides, and certifications.

4. Past Performance & Submission Burden

Screens whether the response burden or qualifications make the bid risky.

5. Prime / Subcontractor Strategy & Operational Fit

Checks whether the contractor can pursue as prime, use subs, and operate the scope.

6. Labor, Security & Contract Terms Risk

Maps wage, access, data, penalty, indemnity, insurance endorsement, and contract exposure risks.

7. Pricing / Scope Clarity

Flags low-margin pricing traps and unclear scope assumptions.

Company Capability Profile ?

Company Capability Profile

Reusable proposal context
Import from a documentHave a W-9, Certificate of Insurance, business license, SAM.gov registration summary, past proposal, or capability statement? Upload it and GovBidAgent will fill in whatever it can find below -- review and edit before saving. Fields it can't find stay blank for you to fill in.

Individual User Info

Corporate Identity

The exact legal identity GovBidAgent should use on cover pages, forms, company-introduction sections, and submission documents.

Government Procurement Identifiers

Federal and vendor-registration identifiers used in SAM.gov, agency portals, and proposal forms.

These entries are company-provided profile data, not government verification. Keep SAM, size, and socioeconomic status current and support them with approved Company Evidence before relying on them for eligibility.

Primary Proposal POC

The signer and contact information GovBidAgent should use for cover letters, transmittals, and vendor-contact sections.

Core Capabilities

Reusable service and market information GovBidAgent can use when drafting technical approaches and capability summaries.

Compliance & Qualifications

Facts the AI can reference, while still requiring the user to confirm compliance before final export.

Past Performance & Teaming

Reusable evidence and teaming details GovBidAgent can use in past performance, management approach, and staffing sections.

Integrations

Connected Apps

Connect business services GovBidAgent can use with your authorization.

Optional
Email

Email Connectors

Connect a real company mailbox for supplier quote requests, replies, and conversation threading.

Google Workspace / Gmail

Connect an authorized Google Workspace or Gmail mailbox to send supplier email and read supplier replies for the pursuits you manage.

GovBidAgent requests Gmail send and read-only access. Supplier reply content may be processed by configured AI services only to support user-facing quote review and follow-up workflows. Privacy & Google API data use.

Checking

Microsoft 365 / Outlook

Use an authorized Microsoft 365 or Outlook mailbox.

Checking

Connected Accounts

Manage mailboxes already authorized for this company workspace.

Checking connected email integrations...

Connection is not automation authorization. Connecting or enabling a mailbox does not itself turn on autonomous supplier outreach, approve pricing, make a commitment, issue a purchase order, accept an award, or submit a bid.

Team & Access ?

Invite a team member

Loading
Owner / AdminManage team access, settings, bids, documents, proposals, and billing controls.
Manager / ContributorWork bids, upload files, run analysis, write proposals, add partners, and update reminders.
Viewer / ExternalRead-only or limited-access roles for review-only collaborators and future partner portals.

Workspace members

Active users who can access this company workspace.

Loading team members...

Pending invitations

Invitations expire after 7 days. If email delivery is not configured, copy the invite link after creating it.

No pending invitations.

Recent Team Activity

A clean snapshot of invitations, access changes, and workspace security actions.

No activity yet.

Billing & Plans

Loading billing information...

Available plans

Confirm Payment Terms before checkout.

Monthly subscription
Starter

$99/mo

  • 100 saved bid packages
  • 10 AI-reviewed bid packages/month
  • Upload documents without burning AI usage
  • Ask GovBidAgent
  • Contextual Proposal Workspace (Per Bid)
Pro

$249/mo

  • 500 saved bid packages
  • 40 AI-reviewed bid packages/month
  • Dedicated Proposal Workspace (Full-Screen Editor)
  • Federal Opportunity Fit & Compliance Filtering
  • Dealbreaker highlights
  • Subcontractor workflow
Team

$599/mo

  • 2,000 saved bid packages
  • 125 AI-reviewed bid packages/month
  • Team-ready bid workflow
  • Dedicated Proposal Workspace (Full-Screen Editor)
  • Subcontractor follow-ups
Data handling
AI model training: OpenAI API and Cloudflare Workers AI policies state that customer content is not used to train models by default, subject to their applicable service and retention terms.
Storage and transport: GovBidAgent uses Cloudflare D1 and R2, which provide encryption at rest, with encrypted service connections in transit. GovBidAgent is not represented as FedRAMP, CMMC, NIST SP 800-171, or independently SOC 2 certified.
Secure checkout: Card details are collected by Stripe. GovBidAgent never sees or stores card numbers.

Settings

Workspace Preferences

Appearance ?

Dashboard KPI Card Colors ?

Customize Dashboard KPI colors

Choose any color you like. The full card stays clean and premium; the selected color is applied to the accent line, icon badge, value highlight, and subtle glow.

Operations Board Colors ?

Board color style ?
Customize list colors

Security & 2-Step Authentication ?

Checking 2-step authentication...

Use email verification to add another layer of account protection.

Checking

Notifications & Reminders ?

Deadline reminder timing ?

Data & Privacy

Export my data

Download a JSON file of your bids, contacts, notes, partners, and settings. Uploaded document files themselves are not included - download those separately from the Document Vault.

Danger Zone

Permanently deletes your entire workspace: every bid, document, contact, note, partner, and setting. Cancels any active subscription immediately. This cannot be undone.

Help Center & Support

User guidance

Find the right answer without leaving your workspace

Search common questions, follow short step-by-step guides, and learn what GovBidAgent can and cannot access.

UploadsAI Market ResearchOperations BoardBilling
How do I use GovBidAgent for the first time?

Use the simple path: upload the bid package, run Bid Analysis, review missing items and risks, move the card through the Operations Board, then use Proposal Builder when you are ready to prepare the submission.

Beginner GovCon glossary: what do the common terms mean?

Use this as a plain-English reference while learning government contracting. These definitions explain the terminology; the solicitation and amendments always control the actual requirement.

SolicitationThe government’s official request to buy something.
RFPRequest for Proposal — usually a detailed technical and price response.
RFQRequest for Quotation — commonly a more streamlined quote or response.
IFBInvitation for Bid — commonly a sealed-bid procurement.
RFIRequest for Information — agency market research, normally not an award by itself.
Sources SoughtAgency market research to identify capable businesses before a possible solicitation.
Set-asideCompetition limited to an eligible business category.
NAICSIndustry classification code tied to the opportunity and size standard.
PSCFederal Product or Service Code describing what is being bought.
UEIUnique Entity Identifier used for SAM.gov entity registration.
CAGECommercial and Government Entity code commonly used in federal contracting.
AmendmentOfficial change to dates, requirements, forms, or instructions.
IncumbentContractor currently or previously performing the work; verify from evidence.
FARFederal Acquisition Regulation.
SOW / PWSStatement of Work / Performance Work Statement.
CLINContract Line Item Number used to organize products, services, quantities, or pricing.
How do I upload bid documents, folders, or ZIP files?

Open Upload Bid Package and drag files, folders, or ZIP packages into the upload area. You can also use Choose files or Choose folder. ZIP packages are unpacked and supported files are processed; unsupported, corrupt, password-protected, or empty ZIP files are clearly flagged.

Best practice: upload the solicitation, addenda, pricing sheet, forms, insurance requirements, scope of work, attachments, and any portal export you have.

What does Bid Analysis review?

Bid Analysis reviews the current bid documents and summarizes the scope of work, required forms, submission instructions, licenses, insurance, bonds, deadlines, addenda, missing items, disqualification risks, and bid/no-bid considerations.

Users must still verify final requirements, pricing, signatures, addenda, portal submission steps, and official forms before submitting.

What does AI Market Research and source-grounded chat use for past awards and pricing research?

AI Market Research and source-grounded bid chat use uploaded bid documents, saved bid analysis, generated Bid Intelligence/Pricing reports when available, USAspending federal award data, public agency pages, public bid tabs, award notices, board or council minutes, BLS wage research leads, public GovCon source leads, public competitor signals, and user-uploaded prior bids or pricing sheets.

GovBidAgent can use SAM.gov-derived opportunity and award-notice records already ingested into Discover and link users to official SAM.gov notices. Broader historical award research also uses USAspending and other public procurement sources. It does not claim a new live SAM.gov API lookup unless one actually occurred, and it does not bypass locked portals, logins, CAPTCHA, paywalls, restricted procurement systems, or paid platform databases. GovDash, GovCon sites, competitor pages, and other platforms are used only when information is publicly visible or legally uploaded by the user.

Source-grounded answers should separate confirmed bid-document facts from public-source leads, assumptions/estimates, and items not found. When a source is locked or unavailable, GovBidAgent will ask the user to upload the missing prior bid tab, award notice, old solicitation, pricing sheet, portal export, or ZIP package.

How do Active, Archived, and Discard work?

Active is the working queue. Archived keeps records saved but out of the active workflow. Discard is a recoverable holding area before permanent deletion. A discarded card can be recovered, permanently deleted one at a time, or removed with Empty Discard.

The board can hold many records while showing a clean visible range with Load more.

What is Proposal Builder for?

Proposal Builder turns the analyzed bid into a guided preparation workflow: review requirements, complete missing information, confirm required forms, confirm vendor quotes, confirm deadlines and addenda, draft proposal language, and prepare the submission package.

It helps prepare the package, but the user must still verify official agency forms, signatures, notarization, pricing, insurance, bonds, and portal submission.

How does the Document Vault work?

The Document Vault stores uploaded bid documents, addenda, pricing sheets, forms, and other files by opportunity. You can search folders and documents, upload additional files, view/download saved files, and keep documents connected to their bid record.

How do I use the Partner Directory?

Use Partner Directory to save subcontractors, vendors, quote contacts, and service providers. You can attach saved partners to a bid, track quote status, track decision status, prepare quote requests, and keep notes specific to that opportunity.

How do Team & Access roles work?

Team & Access lets the workspace owner invite users and manage roles. The page also shows Recent Team Activity with a compact view by default and a View full activity drawer for more detail.

Only invite people who should have access to the company workspace and bid records.

How are billing, invoices, payment methods, and cancellation handled?

Billing is securely managed through Stripe. Refunds, credits, failed payments, cancellations, and plan limits follow the GovBidAgent Payment Terms.

What should I do if something does not work?

First refresh the deployed version with Ctrl + Shift + R. If upload, ZIP processing, Bid details, or a page action still does not work, note the page, the button clicked, and what happened, then contact support.

Locked portals and login-only sites cannot be accessed automatically. Upload the locked document, bid tab, award notice, pricing sheet, or portal export so GovBidAgent can analyze it.

System Status

Private operational diagnostics for the GovBidAgent platform administrator.

Checking the live application, databases, storage, and discovery synchronization...

Trust & Terms

Open Public Trust & Terms

Workspace trust summary

Acceptance is tracked by user, workspace, agreement type, version, and timestamp.

V334
Terms of ServiceUse rules, account responsibilities, acceptable use, confidentiality, ownership, and the role GovBidAgent plays in pursuit support.
Privacy PolicyExplains account data, uploaded bid documents, AI processing, billing processors, and support communications.
Payment TermsRecurring subscriptions, Stripe checkout, cancellation/refund rules, failed payments, and plan limits.
Team & External AccessWorkspace owners control users. External partners are limited to assigned bid records and must accept access terms.
Final Review: GovBidAgent supports bid analysis and proposal drafting while your team confirms requirements, pricing, forms, licenses, insurance, bonds, deadlines, and final submission details.
Document Fit: GovBidAgent is designed for public and unrestricted procurement materials. Keep CUI, classified information, export-controlled technical data, and other materials requiring an approved environment within the system designated by your agency or contract.
Public links: Trust & Terms · Terms · Privacy · Security
Acceptance status will appear here after the workspace loads.

GovBidAgent Assistant

Drag this header to move Chat. Ask a question, choose a bid only when needed, or use voice in English or Spanish.

Context: General workspace: fast answers for normal GovCon questions.
Choose response depth. GovBidAgent routes the model behind the scenes.
Hi, I’m GovBidAgent. I can help with general government-contracting questions, bid fit checks, solicitation requirements, subcontractors, pricing/profit risk, and proposal drafting.
🔔

Notifications

Deadline alerts, partner follow-ups, missing items, and bid risks ?

✓
No reminders right nowUpcoming bid deadlines, missing items, and urgent risks will appear here.